Billing Coordinators with Law Office / 3E, Elite or Aderant experience – Hybrid

Job Title: Billing Coordinators with Law Office / 3E, Elite or Aderant experience
Location: Midtown NYC, NY- Hybrid- 3 days onsite and 2 days remote
Salary: $80-95K

We need Multiple Billing Coordinators with experience working in Large Law Firms (Top 50) and have experience working with Billing systems like 3E, Elite or Aderant.
There are 8 positions looking for Billing coordinators coming from corporate law environment, working with partners, billing clients

• Compile and process a high volume of attorney bills to clients on a monthly basis
• Review and edit pre-bills in response to attorney and secretary requests
• Apply retainer/on-account funds as directed by attorney and as per Firm policy

Number of years working with:
Total IT experience: Billing Coordinator
Years working with: Large Law Office
Years working with: 3E, Elite or Aderant
Years working with: MS Office Suite, particularly in Excel

Job Description:
The Billing Coordinator is responsible for compiling, managing and executing attorney billing.

Responsibilities
• Compile and process a high volume of attorney bills to clients on a monthly basis
• Review and edit pre-bills in response to attorney and secretary requests
• Apply retainer/on-account funds as directed by attorney and as per Firm policy
• Process write-offs following Firm policy
• Execute complex bills, such as multiple discounts by matter, split party billing , and prepare electronic bills in a timely manner
• Submit invoices electronically and assist in resolving issues that might arise
• Review and verify accuracy of billing supporting documentation as required
• Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner
• Identify and resolve billing inaccuracies
• Create billing schedules and various other billing analyses as required
• Effectively interact and communicate with attorneys, secretaries and clients
• Distribute monthly partner reports
• Review and update comments for reports distributed to the Finance Committee and Partners
• Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts and e-Billing issues
• Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
• Observe confidentiality of client and Firm matters
• Provide backup assistance as needed
• Assist with special projects as needed
• Perform other duties as assigned

Required Skills
• Ability to effectively communicate and present information verbally and in writing
• Ability to work effectively as an individual and within groups
• Ability to use an accounting calculator
• Proficiency in MS Office Suite, particularly in Excel
• Must be detail oriented and organized
• Ability to work with a high degree of accuracy
• Excellent analytical and problem-solving skills
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
• Ability to adapt to all work situations in order to achieve desired results
• Flexibility to work additional hours as needed

Required Experience
• 1 to 2 years of billing experience in a large law firm required

Preferred Experience
• A minimum of 1 to 2 years of finance, accounting or e-Billing experience in a law firm preferred
• Knowledge of 3E billing system or comparable billing program preferred

Required Education
• High School diploma or GED equivalent

Preferred Education
• Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience

Interested candidates email your resume to alex@amtexenterprises.com